Google Plan and Promote an Event: Free Digital Skills Course

A good event plan gives people a clear answer to three questions: what needs doing, who is responsible and where to find the latest information. Plan and Promote an Event, Google’s free Applied Digital Skills project-based course, lets you practise answering those questions with a connected set of everyday digital tools.

You build an event plan, a task spreadsheet, a calendar, a logo, a flyer and a small website. The lessons are designed for school learners, and the practical skills also suit adults organising a community activity, family gathering or team project.

Course at a glance

What you’ll learn

• Turn an idea into a readable plan: research your event, record its key details and organise a document with headings and a table of contents.
• Make responsibilities visible: adapt a Sheets to-do list, add dates, sort tasks and assign owners.
• Coordinate a team: create a separate shared calendar, invite collaborators and communicate through email.
• Design useful event materials: create a logo in Drawings and combine it with clear information in a Docs flyer.
• Bring the information together: build a Google Sites page, add a map, preview different layouts and publish your project.

Skills you’ll gain

• Task organisation
• Digital collaboration
• Document formatting
• Spreadsheet sorting
• Email communication
• Basic visual design
• Website publishing

Build one project across several tools

The useful connection is between the files. Details from your event plan become text for the flyer and website. Your logo appears in both. The task list identifies the work to complete, while calendar invitations and email messages help your team find the relevant documents.

You begin by choosing an event and researching similar examples. Later tasks introduce feedback: share your document, ask what could be clearer and revise the plan. This makes the project more than a collection of button demonstrations; it gives you a reason to organise information for another person.

Practise the collaboration, not just the formatting

Several lessons ask you to exchange feedback with a partner. The Calendar and Gmail activity uses a group of four, so arrange three willing collaborators if you want to complete the group work as described. You can create individual files alone, but that does not replace the shared-calendar, invitation and feedback practice.

Keep the exercise manageable by planning a small fictional event. You do not need to book a venue, buy supplies or hold the event to practise creating its digital materials. Use example details, keep your event calendar separate from your private calendar and avoid publishing personal contact information.

Free tools, with a few practical boundaries

The curriculum and required standard app features are available without a course fee, paid subscription, card or trial. Use a free personal Google account with Gmail and a desktop or laptop browser. A Google-hosted Sites address is enough; buying a domain, cloud service or design program is unnecessary. Printing the flyer is optional.

The demonstrations include older interfaces, including Explore. Use the research lesson’s ordinary web-search option instead. For your logo, use your own image or one you have permission to use rather than assuming search results are automatically licensed. Button locations may differ from the videos.

Google Sites does not let parent-managed Google accounts create new sites. School administrators may also restrict sharing or publishing. Check those permissions before starting. The end-of-lesson quiz is optional; the listed printable completion form is not a verified professional qualification.

After completing the project, use the free course catalogue to choose another skill you want to practise.

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